{"id":477,"date":"2016-09-22T09:55:10","date_gmt":"2016-09-22T16:55:10","guid":{"rendered":"https:\/\/www.washington.edu\/research\/?page_id=477"},"modified":"2026-01-30T16:39:08","modified_gmt":"2026-01-31T00:39:08","slug":"subawards","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/manage\/subawards\/","title":{"rendered":"Subawards"},"content":{"rendered":"<p>The 糖心少女Principal Investigator (PI) is responsible for the progress of a sponsored project, including the oversight of any subawards. Managing outgoing subawards includes monitoring activities and coordinating changes during the life of the project.<\/p>\n<h2>Subrecipient Monitoring<\/h2>\n<p><a href=\"https:\/\/washington.edu\/research\/policies\/gim-8\">Subrecipient monitoring<\/a> means verifying that our subrecipient is following technical, financial, and compliance requirements.<\/p>\n<p>PIs and departments can manage monitoring in different ways for different projects, but must make sure:<\/p>\n<ul>\n<li>Subrecipient performance matches their scope of work<\/li>\n<li>To receive and review deliverables (i.e., reports, data) in a timely manner<\/li>\n<li>Invoices are representative of the scope of work &amp; adhere to costing policies<\/li>\n<li>Subrecipient is adhering to the terms and conditions of the subaward<\/li>\n<li>To maintain ongoing communications with subrecipients, as the project demands<\/li>\n<\/ul>\n<p>Remember to:<\/p>\n<ul>\n<li>Retain documentation of monitoring activities<\/li>\n<li>Alert the Office of Sponsored Programs (OSP) Subawards team via <a href=\"mailto:ospsubs@uw.edu\">ospsubs@uw.edu<\/a> of problems such as inability to obtain a satisfactory invoice, non-performance, etc.<\/li>\n<\/ul>\n<h2><a name=\"sub-changes\"><\/a>Subaward Changes<\/h2>\n<p>You may need to request changes to an outgoing subaward. Subaward modification requests must be submitted via <a href=\"http:\/\/washington.edu\/research\/tools\/sage\/\">SAGE Subaward Module<\/a> for any of these changes:<\/p>\n<ul>\n<li>Funding (SAGE entry must reflect amount being added\/subtracted)<\/li>\n<li>Period of Performance<\/li>\n<li>Scope of Work<\/li>\n<li>Principal Investigator<\/li>\n<li>Terms and Conditions<\/li>\n<\/ul>\n<p>Don\u2019t forget to include an updated SAGE Budget Worksheet if required.<\/p>\n<p>To request a modification or otherwise edit your subaward you must either be:<\/p>\n<ul>\n<li>Listed as a contact on that subaward (Preparer, PI or Financial Contact); or<\/li>\n<li>Have a <a href=\"http:\/\/washington.edu\/research\/tools\/sage\/guide\/subawards\/subaward-access-permissions\/\">Subaward Preparer ASTRA role<\/a>.<\/li>\n<\/ul>\n<p>To request changes to an existing subaward in SAGE click on \u201ccreate modification\u201d from within the subaward record.<\/p>\n<p><strong>Do not<\/strong> create a <strong>new<\/strong> subaward request in SAGE if you need to request a change to an existing subaward.<\/p>\n<p>OSP drafts a modification to the subaward agreement based on information in the SAGE request. After we have a modification signed by both parties, OSP:<\/p>\n<ul>\n<li>uploads a copy of the modification to SAGE,<\/li>\n<li>notifies the subrecipient and department requester.<\/li>\n<\/ul>\n<p>Review pages 14-16 in the <a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/CORE\/Shared%20Documents\/1033_ORIS_QuickGuide_Subawards_in_Sage.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">SAGE: Subaward Quick Guide<\/a> for instructions and guidance on creating a subaward modification in SAGE Subawards.<\/p>\n<p><span style=\"font-weight: 400;\"><\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<p><\/span><\/p>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Why should I request a subaward modification?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>There is an existing subaward and there are changes within the non-competing cycle to:<\/p>\n<ul>\n<li>Funding (increase or decrease)<\/li>\n<li>Period of Performance<\/li>\n<li>Scope of Work<\/li>\n<li>Principal Investigator<\/li>\n<li>Subaward Terms and Conditions<\/li>\n<\/ul>\n<p>Do not request a new subaward in SAGE when you want to change an existing subaward. Be sure to use the \u201cCreate Modification\u201d link from the existing subaward record to request the modification.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">What are my options if the Subrecipient Institution is not performing up to expectations?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p> There is a standard 30 days notice in the subaward for the termination in the UW\u2019s best interests or other substantial reason. Contact the OSP Subaward team at <a href=\"mailto:ospsubs@uw.edu\">ospsubs@uw.edu<\/a> and notify your OSP reviewer to explore remedies and solutions.<\/p>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The 糖心少女Principal Investigator (PI) is responsible for the progress of a sponsored project, including the oversight of any subawards. 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